To maintain a community garden that fosters opportunities for community enrichment, support, horticultural and ecological education, and enabling economic empowerment.
PURPOSE: The purpose of this garden is to promote gardening at a community level, to allow a sharing of common interest and to provide an opportunity for enjoyable recreation and fellowship.
NAME AND LOCATION: The name of this nonprofit organization is The Diamond Bar Community Garden and it is a private not for profit organization. The location of The Diamond Bar Community Garden activities will be on land owned by Diamond Bar United Church of Christ at 2335 S. Diamond Bar Blvd. Diamond Bar, CA 91765. The mailing address of The Diamond Bar Community Garden is the same.
CONSTITUENCY OF THE ASSOCIATION: The constituency of The Diamond Bar Community Garden shall be known as Members and shall be restricted to (Insert any restrictions you feel may be necessary if any). Voting in regards to any Diamond Bar Community Garden business will be limited to one vote per plot. Plot dues will be assessed annually or as otherwise determined by the Board of Directors. Members’ dues shall become due and payable on becoming a member and shall be renewable by midnight, (Insert Date) for each succeeding year, there is no grace period.
OFFICERS: The officers of The Diamond Bar Community Garden shall be the President, Vice President, Secretary and Treasurer. A Board of Directors shall consist of the officers and six Directors, who are members in good standing of The Diamond Bar Community Garden. 50% of the Directors will be members of the church and 50% of the members will be community members.
A member in good standing is a member who has:
• Been a member for at least 1 year or was a previous member in good standing
• Paid current dues
• Had no more than 1 correction notice within a 12 month period
• Will sign a confidentiality statement
*A Director having two unexcused absences from any Board of Directors meeting will be removed from the Board and replaced.
Any officer or board member may be removed for cause, misconduct and/or failure to fulfill the duties and obligation of their position and/or inability or incapacity to serve. Such removal shall be done at a meeting of the Board of Directors and through a motion by any officer or board member. Such proposed removal shall be voted upon and the officer and/or director is so removed by a majority vote of those in attendance at the meeting. Immediately, a written notice of removal shall be sent by certified U.S. Mail.
All officers and board members have the option to not pay dues for the year in which they serve. If they choose to pay dues for that year, it is considered a donation to the Association.
The President shall be the chief executive of the Association. The President will preside at all meetings of the Board of Directors and is charged with the general supervision of all its functions and shall be an ex-officio member of all committees except the Nomination Committee. If there is a vacancy in any office, the President shall have the duty of filling such vacancy from the general membership. At the end of the term, the President automatically serves on the Board of Directors for a period of one year.
The Vice President shall perform the duties of the President in the absence of the President or by reason of the President’s inability to act. The 1st Vice President shall automatically assume the office of the President if that office becomes vacant during the term of its serving. Additionally, the 1st Vice President shall supervise the roll of members and the assignment of plots.
The Secretary shall keep the minutes of all Board of Directors and general membership meetings. In addition, the Secretary shall be responsible for the maintenance of the official files of the Association, with the exception of the financial records.
The Treasurer shall have the care and custody of all funds and shall deposit the same in the name of the Association in such bank as meets the approval of the Board of Directors. All checks drawn against the account shall be signed by the President and Treasurer of the Association or in the absence of one of these officers, the Secretary shall be the second signatory. The Treasurer shall render an accurate report of all receipts and expenditures at meetings of the Board of Directors and the membership.
The six Directors shall assist the Officers of the Association in the conduct of the Association business. The President may delegate a member to serve as chairperson of any special committees as may be deemed necessary in the interest of the Association affairs. Additionally, board members shall form a Nominating Committee and recruit two additional members at large to be part of the Nominating Committee.
MEETINGS: A majority of voting members of the Board of Directors shall be necessary to conduct the business of the association. All meetings shall be called by the President, with the exception of the Annual General Meeting, which will be held on a Saturday in June.
ELECTION: Officers and Directors shall be elected to serve terms of one year term from (Insured Date to Insert Date) or until their successors take office. The Nominating Committee will present a slate of candidates for elective office at the Annual General Meeting. Officers and Directors shall be elected by secret ballot. In any nomination from the floor, the nominee must be present to accept or decline.
FINANCES: The financial records of the Association shall be available for review. In the event of the dissolution of the Diamond Bar Community Garden, any assets of the Diamond Bar Community Garden shall be deposited in the (_____________).
AMENDMENTS AND PROCEDURES: Proposed amendments to the bylaws shall be stated at the Community Garden’s monthly meetings and must be declared at least one month prior to the arranged voting meeting. Such proposed amendments may then be adopted by a majority vote of by all members present at the Annual Mandatory Meeting. Once agreed upon the bylaws will be updated and change for the coming year.